Manual/ Production

Production & Manufacturing

If you make what you sell — a bakery, a juice or water plant, a workshop, a cosmetics or furniture maker — the Production module turns raw materials into finished goods and tells you the true cost and profit of every batch. Finished items land in your normal stock, ready to sell.

On this page

  1. What it's for
  2. Simple vs Full mode
  3. Production dashboard
  4. Materials & stock
  5. Recipes
  6. Quick Make
  7. Production orders
  8. Machines
  9. Quality control
  10. Costing & pricing
  11. Production reports

What it's for

Buying flour, sugar and packaging and selling loaves? Production connects the two. You define a recipe once, then each time you make a batch PesaScope deducts the materials used, adds the finished units to stock, and works out your cost per unit and margin — so pricing and profit are never a guess.

Open it from the Production group in the sidebar.

Simple vs Full mode

Production adapts to how you work, via a mode toggle:

Start simple Most small producers begin in Simple mode and switch to Full only when they need scheduled orders and stages. You can change mode anytime.

Production dashboard

Production → Dashboard is your at-a-glance view: what you've produced, output value, cost trends, top products and recent activity — scoped to Simple or Full depending on your mode.

Materials & stock

Production → Materials & Stock is where you manage raw materials (ingredients, packaging, inputs) — separate from finished-goods stock.

  1. Add a material — name, type, purchase & usage units (e.g. buy in bags, use in kg), opening stock, and a preferred supplier.
  2. Set reorder rules — a reorder level and quantity so you're warned before you run out.
  3. Buy more — record a purchase (see Purchases); stock comes in at a real weighted-average cost, and each delivery opens a dated batch.
  4. Materials draw down oldest-batch-first (FEFO), so expiry is handled and you see what's expiring soon.
  5. Adjust or record wastage / spoilage when stock is lost.

Every movement (opening, purchase, production use, wastage, adjustment, transfer, return) is logged with a running balance, so you can always explain a quantity.

Recipes

A recipe (bill of materials) is the formula for one product. Production → Recipes → New.

  1. Name the product, its category, the batch size (how many units one batch makes) and the output unit.
  2. Add each ingredient: material, quantity, unit and unit cost (falls back to the material's live cost). Toggle whether it deducts from stock.
  3. Add other production costs — labour, packaging, transport, energy, water, machine and other overheads.
  4. Set the selling price per unit.
Live cost & profit As you type, a panel shows ingredient cost, overheads, total batch cost, cost per unit, profit per unit, profit per batch and margin % — the same figures the landing page's “White Loaf → 40% margin” card illustrates.

Quick Make

The fastest way to record production. Production → Quick Make.

  1. Pick the recipe and the number of batches.
  2. Enter good and damaged output.
  3. Confirm the materials to deduct — PesaScope shows required vs available and warns on shortages (you can add the shortfall to a purchase).
  4. Add any extra costs, labour and packaging.
  5. Review the live cost summary (materials, extras, total, cost per good unit, expected profit, waste) and confirm.

Materials come out of stock, good units are added to finished-goods stock at the branch you choose, and the batch cost is recorded. If you're short a material, you can save it as incomplete — pending material.

Production orders (Full mode)

For scheduled, multi-stage runs. Production → Production Orders.

  1. Create an order from a recipe: set batches, start date, priority and work stages.
  2. Approve — materials are reserved against available stock.
  3. Start — materials are consumed (once), and you work through the stages.
  4. Complete — enter produced vs damaged units; good units are added to stock and planned costs roll into actuals.

The order detail shows the status pipeline, per-stage progress, full material allocation (required → reserved → used → remaining), labour, and planned vs actual costing — so you see exactly where a job made or lost money.

Machines

Production → Machines keeps a register of your equipment and tracks utilisation from the orders that use each machine — useful for spotting bottlenecks and maintenance needs.

Quality control

Production → Quality Control records inspections against a checklist so every batch meets your standard, and captures defect reasons that feed the reports.

Costing & pricing

Production → Costing & Pricing pulls your recipe and batch data together to show the real cost to make each product and a suggested price for a target margin — so a price rise in flour or packaging shows up immediately in what you should charge.

Production reports

Production → Reports derives output, cost trends, cost composition, defect reasons and top products from your real runs and orders — exportable like the rest of your reports.

How it fits your books Production has no separate ledger — value simply moves between the tables you already use: materials leave stock, finished goods enter stock, supplier balances become payables. Your dashboard and financial reports stay correct automatically.
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